Head of Operations and Events

(Flexible approach)

vicky@londonyouthgames.org

As an Equal Opportunities employer we are fully committed to providing equal opportunities for all employees, workers and job applicants, and to eliminating unlawful and unfair discrimination. We aim to create a culture that encourages and values diversity, and that appoints, rewards and promotes staff based on merit. To support our understanding how effective we are at ensuring our equal opportunities commitments are upheld we ask all job applicants to complete this voluntary Equal Opportunities Recruitment Monitoring Form.

Any responses provided by you will be held in the strictest confidence and kept separate from the job application decision-making process.

·      CVs sent without a covering letter will not be accepted.

·      Receipt of your application will be acknowledged by email.

Driving forward the development and delivery of a first-class event programme, ensuring high quality events and activities are delivered to timescales and within budget.

• Support the Chief Executive in implementing and reviewing the strategic plan whilst meeting internal and external reporting requirements.
• Ensure that the operating objectives and standards of performance are not only understood but delivered against by management and all other employees.
• Ensure operational systems, policies and practices reflect best practice and are consistent with the organisations values.
• Provide high quality operational reports to Chief Executive and Board of Trustees.
• Play a full and effective part in the organisation’s senior leadership team.

Manage the day-to-day operations across the organisations core functions:

• Provide project management and operations support across the organisations core functions – Sport, Events and Workforce.
• Ensure that all organisation timelines across the functions are planned, delivered, and reviewed and are underpinned by effective logistical planning and implementation.
• Ensure appropriate operational and assurance control systems are in place and managed.
• Manage internal team meetings and ensure that communication between the team is effective.

Oversee the events programme:

• Provide leadership and oversight for the London Youth Games event portfolio.
• Ensure effective project management plans are implemented to ensure successful and timely delivery for all events including milestone tracking, risk management, communication/branding, logistics, health and safety, venue/facility operations and supplier management.
• Oversee departmental budgets and ensure all events are delivered within budget.
• Develop and deliver new inspiring events and activities, both face-to-face and virtual to increase engagement and participation of young people from a variety of backgrounds.

Liaise with partners and key stakeholders.

• Maintain and develop strong relationships with all partners and key stakeholders.
• Facilitate the growth of the LYG programme by building positive relationships with key stakeholders and strive for continuous improvement to enhance the event experience for all those who attend.
• Be the main point of contact for the Borough Team Organiser network.

• The post holder will need to work some evenings and weekends. This provides the opportunity for flexible working practices.
• LYG has a commitment to a positive work-life balance.

• LYG is committed to championing equality and diversity in all aspects of employment and in the services that it provides.
• All employees are expected to understand and promote the LYG Equal Opportunities Policy in the course of their work.
• LYG is fully committed to the principles of equality of opportunity. We are responsible for ensuring that no job applicant receives less favourable treatment, on the grounds of age, gender reassignment, religion or belief, sex, sexual orientation, race, marriage and civil partnership, pregnancy and maternity, disability, or socio-economic background than any other.
• Disabled applicants meeting the minimum requirement of the role will be offered an interview. Please indicate in your cover letter if this may be applicable to your application.