Events Officer

  • Employer London School Games
  • Job Type Full-time
  • Closing Date 28/10/2017
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To assist the Events Manager in delivery of the London Youth Games programme. After your initial induction, your role will include the following responsibilities as listed below. The post-holder will be responsible for both events administration and delivery. This is a busy and rewarding role, and you must be extremely organised with great time management and a passion for delivering high quality events.


  • Prepare timelines and schedules for the events.
  • Collate necessary Health and Safety documentation for each event.
  • Produce event paperwork including production schedules, site plans and branding plans in advance.
  • Work with the wider LYG team to understand the requirements of each competition to ensure smooth delivery of each competition.
  • Communicate with venues, suppliers, and contractors ahead of event days with relevant information and guides to prepare them for the event.
  • Pack equipment for each event.

Event Days

  • Work with the Events Manager to deliver successful events.
  • Set up and break down site at each event including signage, branding, and some sports equipment.
  • Able to monitor and react to potential Health and Safety risks and hazards around site.
  • Support on venue, medical and security liaison.
  • Monitor and enhance the participant experience on site.
  • React to any enquiries or concerns and escalate where appropriate.
  • Support the Events volunteers and ensure everyone has a clear role and is fully briefed to undertake it.

Post Event Days

  • Pack equipment back into storage neatly.
  • Return any equipment if borrowed.
  • Ensure de-brief meetings are booked in, relevant feedback is captured and documentation is completed


  • Manage the Event Team filing and administrative processes.
  • Support the wider team, and organisation, with other tasks where required • Store management and inventory • Take responsibility for coordinating VIP invitations and receptions at events.
  • Be a positive and proactive member of the LYG team.

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